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The Archiv der Republik/Zwischenarchiv has been part of the Austrian State Archives as a department in its own right since 1983. It is in charge of keeping those records produced by the central services of the Republic of Austria since her foundation in 1918 which were found to be of archival quality.

It is the only department of the Austrian State Archives which is also in charge of screening, valuing, taking over and describing contemporary records of the Austrian federal administration.

The contacts between the Archiv der Republik and the prolific producers of records – actually, all services of the federal government – are subject to the legal framework provided for by the Bundesarchivgesetz and its supporting regulations. This law also stipulates which federal services are allowed to keep archives of their own which are not within the purview of the Austrian State Archives.

Making a new start at the Central Archives building

The new building for the Austrian State Archives at Vienna-Erdberg was completed in 1987. The Archiv der Republik/Zwischenarchiv, which until then had temporarily been housed in a former factory building in the 7th district of Vienna, was the first department to move into the new building.

Thanks to the new archival and spatial infrastructure, the Austrian State Archives was for the first time in a position to take on larger quantities records offered by the registry producers, i.e. the central services of the Austrian federal administration, which these no longer required for ongoing administrative tasks and to place it in safekeeping according to modern principles of conservation and safety/security.

Difficulties in delimiting holdings

As the name of the department denotes, the Archiv der Republik is responsible for all records produced by the central services of the Austrian federal administration (President’s Chancellery, Federal Chancellery, federal ministries, central agencies and subordinate offices of the ministries and the Federal Chancellery) since the foundation of the Republic of Austria in 1918.

There were many reasons why the holdings in an archive of “recent history” should have started as from end of World War II and the beginning of the Second Republic (1945). From the archivist’s point of view, this cutoff year would have greatly facilitated matters.

However, it turned out that a division of holdings according to the criterion “monarchy or republic” with 1918 as the cutoff year was impossible in many cases. For example, the registries of the Federal Ministries of Justice and Education, which could not be separated from those of their predecessor authorities in the dual monarchy, were kept by the department “Allgemeines Verwaltungsarchiv”.

On the other hand, the Archiv der Republik holds the records of the Ministry for Social Affairs produced since its inception in 1917 and holdings on war refugees starting from 1914; moreover, files from the National-Socialist era, which under constitutional law do not belong to the Republic of Austria but are certainly significant from a historical perspective (records of the Reich Commissioner for the reunification of Austria and the German Reich, the Reich Governor of Austria and files produced at the level of the administrative regions called “Gaue”).

It was entirely infeasible to divide up the holdings of the former “Verkehrsarchivs” along the lines of any of these cutoff years so that some records of individual railway companies which were transferred to the Archiv der Republik actually led to holdings dating back to the “Vormärz” period (before the 1848 Revolution).

There were no major problems involved for the Archiv der Republik when it came to safekeeping the records from the period of the First Republic (1918–1938) which had originally been taken over by the older archival departments, which had been “living” departments up until 1983, and to taking over the records preserved from the National-Socialist era (1938–1945). These holdings are also documented in a printed inventory.

Work in ongoing federal administration

The second central task of the Archiv der Republik is to screen, value, take over and describe contemporary records of the Austrian federal administration since 1945.

The principle is that records should be offered to the archive 30 years after they have been produced at the latest; however, experience has shown that some producers of files have plenty of archival space and often store much older holdings in the own locations whilst services in the process of relocating or suffering from lack of space tend to offer younger records. Thus, the Archiv der Republik has to use its resources flexibly and pragmatically to ensure that records of historical interest are preserved though they may not be accessible to research for many more years to come.

Cooperation between the Federal Ministry for Foreign Affairs and the Zwischenarchiv can definitely be called “state of the art”.

Employees of the ministry screen the records in interim storage at the Austrian State Archives and process it for future researchers in cooperation with the Archiv der Republik.

Growing holdings

Whereas the Austrian State Archives were hardly able to accept any record transfers prior to 1987 due to lack of space, the Archiv der Republik took on official records (contracts, plans) covering about 3,000 linear metres of shelves on average in the past few years.
Thus, the volume of holdings at the Archiv der Republik has nearly tripled since its relocation to the new building in 1987. In total, the Archiv der Republik is currently in charge of more than 50,000 linear metres of shelves with archival records.

A place of research

The past few years have been very demanding for the Archiv der Republik, especially in respect of organisational issues and workload. Large quantities of records had to be accepted due to the winding up of certain services (e.g. the Regional Directorates of Finance) and the scholarly use of certain holdings came to the fore, e.g. by the “Historikerkommission” (the commission of historians in charge of investigating expropriations during the National-Socialist era as well as related restitution or compensation claims).

Due to the long years of work at the State Archives done by the “Historikerkommission“ and the banking commissions, as well as in provenance investigations, intensified Holocaust research and the extensive and detailed research carried out by the Victim Compensation Fund, the Archiv der Republik is deeply involved in current research in recent history as well as the time-consuming administrative implementation of campaigns to compensate forced labourers, prisoners of war, rubble women, of restitutions in kind etc.

The “digital age”

For years, and increasingly so in the recent past, modern administrations have used IT instruments in the fulfilment of their statutory tasks.

As early as in 1985, the Archiv der Republik introduced an electronic file administration system. The Austrian State Archives were among the first federal services changing over to the exclusive use of electronic files (“Elektronischer Akt” – ELAK).

Both the long-term storage of electronic data from electronic file administration systems and electronic files as well as the acceptance of “traditional hard copies” are responsibilities of the Archiv der Republik.

In this context, experts from the Archiv der Republik have from the very start been involved in the introduction of the “paperless office” (federal electronic files), the management of electronic files (DLM = Document Lifecycle Management) and the creation of an electronic interface (EDIAKT) between the different electronic filing systems of the Austrian federal administration.

This is the basis on which the requirements for maintaining electronic records, which will be the sources of historical research in the future, are being created. We are oriented towards the future to preserve the historical heritage of our country for generations to come.

Bibliography

• Fink, Manfred (Hrsg.): Das Archiv der Republik und seine Bestände. Teil 1: Das Archivgut der 1. Republik und aus der Zeit von 1938 bis 1945. (Mitteilungen des Österreichischen Staatsarchivs, Inventare 2). Wien 1996
• Fink, Manfred: Archiv der Republik. Eine Bestandsübersicht. Wien 2003 (Informationen des Archivs der Republik 1)

• Benard, Anne-Gaëlle: Archiv der Republik. In: Guide des Archives Nationales Autrichiennes à l’usage du lecteur francophone. Wien 1995 (Mitteilungen des Österreichischen Staatsarchivs, Inventare 1), S. 133-151
• Fink, Manfred: Das Archiv der Republik. In: Schatzhäuser Österreichs. Das österreichische Staatsarchiv. Wien 1996, S. 58-65
• Fink, Manfred: Das Archiv der Republik — Ein Archiv der Zukunft? Massenschriftgutverwaltung im Österreichischen Staatsarchiv. In: Mitteilungen des Österreichischen Staatsarchivs 39 (1986), S. 127-144
• Fink, Manfred: Archiv 2000. Herausforderungen, Leistungen und neue Wege im Archiv der Republik. Wien 1992 (Informationen des Archivs der Republik 2)
• Fink, Manfred: Erfassen, Bewerten und Beschreiben von Archivgut am Beispiel des Österreichischen Staatsarchivs, Abteilung Archiv der Republik/Zwischenarchiv. In: INSAR. Europäische Archivnachrichten Nr. 3 (1997), S. 10
• Jeřábek, Rudolf: Justizakten im Österreichischen Staatsarchiv. In: Keine Abrechnung. NS-Verbrechen, Justiz und Gesellschaft in Österreich nach 1945. Wien 1998, S. 303-313
• Jeřábek, Rudolf: Entnazifizierungsakten im österreichischen Staatsarchiv. In: Walter Schuster, Wolfgang Weber (Hrsg.): Entnazifizierung im regionalen Vergleich. Linz 2004 (Historisches Jahrbuch der Stadt Linz 2002), S. 529-550
• Jeřábek, Rudolf: Personalakten. Was soll vom Individuum bleiben? Archivische Bewertung von personenbezogenen Unterlagen. In: Scrinium 59 (2005), S. 59-68

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